Candidate privacy notice

• Details you give us: name, email, phone, location, LinkedIn profile and your resume.
• Your answers to application questions, assessments, work samples and interviews.
• Optional equal-opportunity answers. These are stored separately, never shown to reviewers and only used in anonymous group reports.
• Basic technical data such as timestamps and device type, to keep the process fair and secure.

Only to consider you for the role you applied for, to contact you about your application, and to meet our legal obligations. We don't sell your data or use it for advertising.

We use AI to organise information: reading resumes, comparing experience with the job requirements, and scoring structured answers against a published rubric. Every AI output shows its evidence.

People make every hiring decision. A member of our team reviews your application, can override any AI score, and must record a reason for each decision. No one is rejected by AI alone.

We keep application data for 365 days after you apply (this period is configurable by Acme Corp). After that, your personal details are automatically anonymised. If you're hired, relevant records move to our HR system.

• Access: get a copy of the data we hold about you.
• Correction: ask us to fix anything that's wrong.
• Deletion: ask us to delete your data.
• You can also ask for a human review of any decision, or withdraw your application at any time.

Use the Manage my data link in any email we've sent you. It lets you download a copy of your data or ask for it to be deleted. Lost the email? Write to us and we'll send a new link after verifying it's you. We process requests within 30 days.

Your data is encrypted in transit and personal contact details are encrypted at rest. Access is limited by role, every access to sensitive actions is logged, and personal details are removed from system logs.

Questions or requests? Email support@acme.com.